Job Details

Administrative Services Assistant: Department of Physics and Astronomy - UTK
Go to our website »

Position Number: 5967519
Location: Chattanooga, TN
Position Type: Other Administrative Positions

Administrative Services Assistant: Department of Physics and Astronomy - UTK
Knoxville, TN, United States

Job Identification: 1237
Job Category: Administrative
Posting Date: 01/29/2025
Job Schedule: Full Time
Locations: 1408 Circle Drive, Knoxville, TN, 37996, US (On-site)

Job Description
The Department of Physics & Astronomy is seeking candidates for a full-time, Graduate Program Administrative Services Assistant. This position is located on The Hill in the Nielsen Physics Building.

The primary responsibility of the position is to provide administrative support to the Physics & Astronomy Graduate Program which consists of 150 graduate students. The successful candidate will coordinate information for the Director of the Graduate Program, Physics faculty, and the Graduate Admissions and Recruiting Committees.

Responsibilities
Responsibilities also include: providing up to date knowledge regarding policies and program timelines, acts as the department's liaison to UTK Graduate School, and supports students when appropriate. This position will manage documentation of individual students' history in our graduate program (starting with their initial letter of offer, courses taken, annual committee meetings and e-reports to Graduate Affairs committee, publications, fellowship and research grant support and ending with student's graduation seminars and documents); work directly with faculty to generate data tables to be used in statistical assessment of graduate performance metrics and attend Graduate Affairs and Graduate Admissions and Recruiting Committee meetings.

Secondary responsibilities include Banner class entry, mailroom organization, maintain office supplies for department, key requests, responding to department telephone calls and department email account and other duties as signed by the office manager.

The ideal candidate will have prior experience writing formal letters, strong professional communication skills, ability to multi-task & cope with interruptions, highly organized, and be a team player.

Qualifications
Educational & experience requirements:

High school diploma and at least 5 years in an administrative position or an associate's degree in business or other related field with at least 3 years administrative experience.

Experience with Microsoft Outlook suite is required. Preference will be given to applicants who have experience working with students.

About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1237/?mode=location