Job Details

University of Colorado Colorado Springs
  • Position Number: 5310073
  • Location: Colorado Springs, CO
  • Position Type: Business and Financial Management
3rd Party Billing Specialist - 33694 University Staff

3rd Party Billing Specialist

Student Financial Services

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a 3rd Party Billing Specialist to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range: $44,874 - $55,000 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location: Hybrid

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:
  • Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
  • Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
  • Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
  • Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
  • Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
  • Want to know your total compensation? Use our calculator to get the complete picture!


The Student Financial Services office is responsible for calculating student tuition and fee amounts, billing students for charges, collecting payment (both in-person and online via 3rd party payment processor), processing financial aid disbursements, student refunds, past-due student account collection, and applying 3rd party sponsor billing payments to student accounts. In addition, the 3rd Party Billing Specialist position will work 3rd party sponsor billing functions related to military TA benefits and various other corporate and private sponsors paying tuition, fees, books, housing, etc., on behalf of students.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:
  • Maintain knowledge of federal and state legislation, rules, regulations, policies and procedures, and benefits to ensure compliance with the regulation governing veteran and military student benefits.
  • Review contracts and letters of authorization from Federal, State, and private agencies to determine the amount of 3rd party sponsor billing to be approved. Investigates differences between student's claim and agency's policy, finding resolution by contacting the agency.
  • Advises and instructs students and outside agencies of University policies and procedures for students receiving 3rd party sponsor billing. Serves as 3rd party sponsor billing liaison for the University with external agencies. Directs students and/or agencies to applicable departments for any additional information needed.
  • Maintain and oversee all non-VA 3rd party billing processing. Prepare invoices to 3rd party billing sponsors and collect past due accounts owed from sponsors.
    • Computes and records the amount of 3rd party billing to be input into CU-SIS.
    • Maintains invoice numbering file with all details by student and appropriate invoice date.
  • Notifies University Bookstore of all charges that are allowed to students utilizing 3rd party sponsor billing.
    • Audit bookstore receipts for accuracy and supporting documentation before billing. Work with bookstore staff to resolve any discrepancies identified.
  • Pikes Peak Workforce (PPWFC) program renewal and new program submissions. Complete pulling data for all PPWFC programs as needed and enter for federal and state approval to continue funding for UCCS programs through PPWFC.
    • Work with PPWFC and various internal departments as needed to gather information and complete yearly/as-needed submissions into online Department of Labor & Employment Eligible Training Provider site.
  • Verify CU-SIS sub-accounts (Corporate accounts) agree to PeopleSoft account via Corporate Account Monthly Reconciliations.
    • Reports to Sponsor Billing & Accounting Manager corrections as needed within PS FIN system or CU-SIS.
    • Prepare adjusting and correcting entries as needed in the CU-SIS system, coordinating with the Sponsor Billing & Accounting Manager.
    • Responsible for preparing entries and clearing Tuition Assistance Clearing account.
    • Determines if student or sponsor refunds are valid from the recorded 3rd party billing and issues refunds back to 3rd party billing sponsor as needed.
  • Perform or be back up for account reconciliations (bookkeeping) for all third-party corporate accounts in CU-SIS and other SFS reconciliations as assigned.
  • Other SFS Duties as assigned.

Tentative Search Timeline
  • Priority will be given to applications submitted by: June 23, 2024
  • Potential interview dates: June 27, 2024 - July 12, 2024
  • Potential start date: August 5, 2024

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at

Minimum Qualifications

Applicants must meet minimum qualifications at the time of hire.
  • Bachelor's degree from an accredited institution of higher education. Full time, professional-level work experience may be substituted on a year-for-year basis for a Bachelor's degree.
  • One (1) or more years of work experience in financial operations or bookkeeping

Preferred Qualifications
  • Experience working at a University or College in financial operations
  • Experience with Microsoft Excel
  • Experience with electronic document management

Physical Requirements

While performing the duties of this job, the employee is required to sit, stand and move. Tasks may involve using a computer continuously for long periods of time. The employee must occasionally lift and/or move up to 10 pounds.
Special Instructions to Applicants: · Applications submitted by June 23, 2024 will receive full consideration. · Applications submitted through email or surface mail will not be considered. Please apply at (job #: 33694). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category: Finance and Accounting

Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40102 - VCAF-RM-SFS

Schedule: Full-time

Posting Date: Jun 4, 2024

Unposting Date: Ongoing Posting Contact Name: Kiley Woods Posting Contact Email: Position Number: 00002274

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